Privacy statement
East Renfrewshire Council's Data protection and Privacy Policy
This Web site is operated and controlled by East Renfrewshire Council, a local authority incorporated under the Local Government etc. (Scotland) Act 1994 and having its head office at East Renfrewshire Council, Eastwood Park, Rouken Glen Road, Giffnock, G46 6UG.
East Renfrewshire Council does its utmost to safeguard the privacy of visitors to its websites. This policy explains the website data processing practices of East Renfrewshire Council. This policy covers the www.eastrenrewshire.gov.uk web site and its subsites.
Links within this site to external websites are not covered by this policy and individuals should check the terms of the privacy policy of those other sites for their terms. East Renfrewshire Council is not responsible for the content or policies of external web sites.
If you are aged 12 or under, please get your parent or guardian’s permission before you provide personal information to this Web site.
What types of information do we collect?
We collect the information you give us if you complete any of the forms on our site or if you contact us with comments or specific requests.
We automatically collect statistics about visits to our web site. This information is used to help us follow browsing preferences on our site so that we can regularly improve our service. These statistics do not contain personal data and cannot be traced back to an individual.
We do not use cookies for collecting user information.
Any information you give us is handled in accordance with the requirements and principles of the Data Protection Act 1998. You may view the Council's Data Protection Notification (registration number: Z7145991) by visiting the Data Information Commissioner's Web site.
What do we use personal information for?
You will be asked to provide some personal information if you wish to register with the Web site and take advantage of the additional features that registered users can access. This information will be restricted to details which may help us provide better services to you through the Web site. Our registration process will ask for your name, address, telephone contact number and e-mail address. By providing this information you consent to East Renfrewshire Council using these details to help provide you with services or answers to queries, as appropriate.
You will be required to agree to East Renfrewshire Council using your details in this way when you complete the registration process. Similarly, if you wish to contact East Renfrewshire Council through the Web site you may be asked to provide some limited personal information to enable us to respond to your question or comment. Comments may be submitted without providing personal details - we will not, however, be able to respond to you unless you provide a means of contact. You do not need to provide us with personal information simply to browse the site.
Customer Connect
This service is provided as an online service to provide you with direct access to data relating to your account information held by East Renfrewshire Council. This service is not guaranteed and East Renfrewshire Council does not accept responsibility for any period of non-availability.
As a recognised user of the system you will be able to gain access to certain information relating to your account. This information is accurate at the time shown on each screen and recent transactions may not be shown.
By registering for this service you consent to East Renfrewshire Council using information supplied to assist in the provision of this service. East Renfrewshire Council provides a secure registration process to ensure that you will be notified of any registration attempts against your data. If you receive such a registration notice, which you have not requested, you must contact us.
Our registration process will ask for personal details in order to uniquely identify you, contact details to enhance service provision and security information for the purposes of maintaining your account.
In addition we will ask for non-mandatory information such as Date of Birth; Mother’s Birth Surname; Place of Birth, for the purposes of the creation of a local citizens account which will enable improved service by matching with other data sets. This may include third party organisations. By providing this information you consent to East Renfrewshire Council using these details for that purpose. Such third party organisations may include the Scottish Executive and the General Register Office for Scotland.
East Renfrewshire Council does not sell or rent your personal information to third parties. We may make information available to tax and law enforcement authorities in particular cases, as required or permitted by law.
If you are aged 12 or under, please get your parent or guardian’s permission before you provide personal information to this Web site.
The information provided on this website is believed to be accurate at the time of writing but the Council accepts no liability for the contents and anyone relying on these contents does so at their own risk. Nothing on this website is to be construed as binding the Council or constituting an offer on behalf of the Council.
Links within this site to other websites are not covered by this policy and individuals should check the terms of the privacy policy of those other sites for their terms. East Renfrewshire Council is not responsible for the content of external Web sites.
Any changes to this Privacy Policy will be posted on this Web site.
East Renfrewshire Council does not sell or pass on any personal information you have given us to marketing companies.
Subject Access Requests
Under the Data Protection Act 1998, you can make formal requests for information held about you, subject to certain limitations and payment of a fee
Section 7 of the Data Protection Act 1998 states that a "data subject" (the person to whom the data refers) is entitled, upon written request, to be informed (subject to certain exemptions) whether or not personal data is held or processed about them and to have a copy of any such data. If you would like to submit a subject access check just download, print off and complete one of the forms below and return it to:
Data Protection Officer
East Renfrewshire Council,
Eastwood Park,
Rouken Glen Road,
Giffnock,
G46 6UG.
Data Protection Act Subject Access Pack (pdf)
Data Protection Act Subject Access Pack (rtf)
Contact If you have any questions comments or concerns regarding this policy please contact the Webmaster by email or contact the council's Data Protection Officer by email or in writing at the following address: -
Data Protection Officer
East Renfrewshire Council,
Eastwood Park,
Rouken Glen Road,
Giffnock,
G46 6UG.
Any changes to this Privacy Policy will be posted on this Web site.
Summary of terms
Browser
Used to locate and display Web pages via a software application. The most popular ones are Microsoft Internet Explorer and Netscape Navigator.
Cookies
Message given to a web browser by a Web server. The message is then stored by the browser in a text file called cookie.txt. Each time the browser requests a page from the server, this message is sent back. A cookie's main objective is to identify users and personalise their visit by customising web pages for them for example by welcoming them by name next time they visit the same site. A site using cookies will usually invite you to provide personal information such as your name, e-mail address and interests.
IP (Internet Protocol)
All networks connected to the internet speak IP, the technical standard which allows data to be transmitted between two devices. TCP/IP (Transmission Control Protocol/Internet Protocol) is responsible for making sure messages get from one host to another and that the messages are understood.
IP address
If you are connected to the Internet you have one, for example it may look something like this 198.184.98.9
Web Server
Delivers (serves up) web pages to your computer.
Disclaimer
East Renfrewshire Council makes no warranties, representations or undertakings about:-
any of the content of this Web site (including, without limitation, the quality, accuracy, completeness or fitness for any particular purpose of such content); or
any content of any other Web site referred to or accessed by hypertext link through this Web site ("third party site")